Services

What is Document Imaging? 
Document imaging is the conversion of paper documents into electronic images 
on your computer. Once on your desktop, these documents can be retrieved 
effortlessly in seconds. 

Why Document Imaging? 
Thousands of organizations around the world use document imaging every day
instead of paper filing systems. The reasons for this change towards a paperless
office are simple:
 • Prevents loss of records by misplacement, theft or fire
 • Saves storage space (over 10,000 pages can be stored on one CD)
 • Manages records easily 
 • Finds documents quickly
 • Makes images centrally available
 • Eliminates need for file cabinets
 • More versatile than microfilm and other manual archiving systems

What Does it Involve?  (see components of Document Imaging System)
The steps necessary to introduce document imaging are simple. 
• First the documents are scanned into the system.
• The document imaging system stores them on the hard drive or other storage 
   media such as CDs.
• The documents are then indexed electronically.
• When a person later wants to read a document, they use the retrieval tools 
   available in the document imaging system. Which documents can be read and 
   what actions performed on these documents is dependent on the access 
   provided by the document imaging system.

What does Gath Management offer?
Our company is a pioneer in this technology in East Africa and we offer a wide 
range of solutions in the area of document imaging, archiving and management 
including:    
• Sale and support of hardware including document imaging scanners, 
   large format scanners, servers, storage devices etc.
• Sale and support of document management and imaging software 
   Hummingbird LaserFiche, AutoManager, Cumulus, Adobe Acrobat, OmniPage and 
  many others
• Document scanning and digital archiving services for all types and sizes of 
  documents.
• Conversion services ( Paper to MS Word, Excel etc.) i.e. you do not need to 
   retype any paper document.
• Consultancy, training and advisory services

Records Management
Records management can is the management of records within an organisation. Records management is about handling organisational information so that it is timely, accurate, complete, cost-effective, accessible and useable.

This involves determining what records are need to be created and creating sufficient records to document an organisations activities and functions. Maintaining these records in a way that allows all persons who need access to find and retrieve what they need and removing or destroying records (with authorisation).

In addition, records management includes Categorising records, transferring records identified as permanent to the National Archives as required, protecting vital records appropriate to their value and records that contain security classified, confidential business, or other types of sensitive information with appropriate safeguards.

Gath Management provides solutions in Record management in
• Record management Advisory and Consultancy services
• Sale or Hummingbird Records Mangement software -

Among the projects undertaken by Gath Management staff in the areas of Record Management include,

1. Design and Set-up and Inaugural Management of a Central Registry for the Co-operative Bank of Kenya, headquarters, Nairobi, Kenya
2. Design and implementation of an effective records management program for the General Counsel and Company Secretary's office at Kenya Airways Limited.
3. Appraisal and Preparion of retention schedules for the Tanzania National Archives
4. Training of participants from the ESARBICA region in Records and Archives Management at ESAMI, Arusha, Tanzania; and at a UNESCO project in Mombasa, Kenya.
5. Preparation of Diploma Curricula in Records and Archives Management for the Tanzania Public Service College, Dares-salaam
6. Record Management and Electronic document management needs Assessment studies for Alico (K) Ltd, Ayton Young and Rubicam (K) Ltd, Bidco Oil Refineries Ltd, Geminia Insurance Company Ltd, Nation Newspapers Ltd, Ministry of Housing and Public Works, Power Technics Ltd, Kenya Breweries Ltd, East Africa Standard, Victoria Commercial Bank among others.
7. Supply of Document management system to the Office of the President, Kenya; the Public Service Pensions Fund of Tanzania; Hima Cement Company, Uganda; and the United Nations Economic Commission for Africa, Addis Ababa, Ethiopia.
Gath Management Limited provides the following Record Mangement software;
1. LaserFinche
2. Hummingbird